For camps & youth programs
Sign-ups, waivers and pick-up in one place, sized for a small camp.
Day camps, sports and arts camps, holiday clubs and summer programs: parents book their weeks with the waiver already signed, you know every allergy and who may collect each child before Monday, and at four o’clock the screen lists the children not yet collected.
Camps run on Pro: weekly sessions, waivers, a name for every child, wristband tags, counselor shifts and multi-week pricing.
What changes
One booking instead of three tools, and a pick-up you can check.
Everything from one booking
The weeks, the payment, the waiver and the health questions arrive together, not from three separate tools.
Collection you can verify
A child’s wristband shows the counselor who may take them home, and the screen lists who hasn’t left yet.
Every week its own places
A week stops selling once it fills, and families book several in a single checkout.
Sign-up
The weeks, the money and the forms in one go.
Make the summer one event, each week a date with its own number of places. Parents choose the weeks they want in a single checkout, add before-care, after-care or lunch, and fill in what you ask for each child — allergies, medication, photo consent, who may collect. The waiver goes to the parent to sign, signed and timestamped. Two children or three weeks? A quantity price lowers the total automatically, and the card fee can go to the family or stay with you. Weekly sessions on Pro.
- Several weeks, one checkout
- Questions for every child
- Less for siblings and extra weeks
Drop-off and pick-up
Who came in, who went home, who hasn’t been collected.
Scan each child in at drop-off and out at pick-up from any counselor’s phone; the next morning the same code lets them back in, all week. A QR wristband or car tag shows the counselor that child’s allergies and the names allowed to collect them, so a new face at the gate is checked against the list, not a memory. At four o’clock the arrivals screen lists the children not yet collected, and each in and out is kept with its time. Tags on Pro.
- Scanned each morning and afternoon
- Tags that show who may collect
- Not yet collected, at a glance
Counselors
Counselors on shifts, groups that even out.
Put each week’s counselor and specialist slots on a rota: staff pick their shifts, get scanned on and off duty, and staff pay adds up in the camp’s budget. Ask, when they apply, whether their background check is done. Split the week’s children into groups — by age, cabin or colour team — with a limit per group and a random, even spread when you want one. Shifts on Pro.
- Counselor shifts and hours
- Clearance asked when they sign up
- Even groups, each with a limit
Parents
Parents told, without another app.
A change of plan reaches every family by text, email or WhatsApp — nothing to install. If a week can’t run, cancel just that week: each family booked on it is emailed, with a refund if you tick it, and the other weeks go ahead. Your camps sit on one page parents follow, so next year’s dates reach last year’s families. Text and WhatsApp messages need Pro.
- Text, email or WhatsApp
- Cancel one week, keep the rest
- Next summer reaches them
One week
A Monday-to-Friday day camp.
- 01
Before Monday
Waivers signed, allergies flagged, counselors on the rota.
- 02
8:30 drop-off
Each child scanned in, wristband on, groups already made.
- 03
All week
Out at pick-up, back in the next morning with the same code.
- 04
Friday at four
The children not yet collected, and the week’s ins and outs on record.
Also useful at camp
Beyond the weekly basics.
Before- and after-care
Extended hours sold alongside the week.
Lunch and snack vouchers
One per child for each day, scanned at the canteen. Pro.
Camp T-shirts
Sizes asked at sign-up, the stock counted by barcode. Pro.
Rosters for trips
Each group’s list on paper, for the day you leave the site.
Next summer, drafted
This year’s camp copied, its weeks remade for next year.
Friday’s prize
Drawn among the campers who came that week. Pro.
Forgotten hoodies
Listed for parents to claim before the week is out. Pro.
A camp address
Parents’ emails to the camp, answered by any of your staff. Pro.
Your camp’s look
Your palette and type on every camp page. Pro.
Questions
What camp directors ask us.
Is it HIPAA-compliant?
No, and we don’t claim to be. Parents answer your health questions at sign-up and your team sees them. If your camp needs a HIPAA-compliant health record, nurse notes or medication tracking, keep a dedicated health tool for that part.
Can a full week have its own waitlist?
Not yet — a waitlist for each week isn’t built. When a family drops out and you refund them, their place opens again for the next booking.
Can parents pay a deposit or in instalments?
Not yet: each booking is paid in full at checkout. Families who want to spread the cost can book one week at a time.
Can a parent move their child to a different week?
Not by themselves for now. Refund the week they are leaving, and they book the new one.
How do counselors check who may collect a child?
Ask for the names at sign-up. Scanning the child’s wristband or car tag shows them at the gate, next to any allergies; check ID against them as your policy says.
We run a holiday club in England. Does it keep the records Ofsted asks for?
It keeps each child’s details from sign-up and the time of every drop-off and pick-up. Medicine and accident records aren’t built, so keep those as you do today.
Can the card fee go to the family?
Yes, for each camp: families can pay our service fee alone, add card processing to it, or you absorb both.
Do we need Pro?
For a camp, yes — weekly sessions, waivers, a name for every child and tags are Pro. The event page, selling and scanning come with every plan; they are the part any registration tool covers.
Start today
Open next summer’s weeks.
Set up your weeks and your forms now, or let one of us walk you through it.